Administrative Manager

Overview

This is a virtually based, exempt, full-time position. People of all backgrounds and identities are encouraged to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. Candidates from Washington State preferred.

Are you passionate about babies and young children having every opportunity to thrive and get the best start in life? Do you enjoy supporting others and applying your administrative superpowers to bring greater efficiency and order to things? Do you possess unflappable self-confidence, stellar organizational skills and follow through? Are you a technology rockstar, adept at managing databases, software apps and social media platforms? Can you juggle multiple priorities with magical creativity and steadfast composure? Can you work independently with little or no supervision, yet are still a team player who knows how to work and play well? If so, WA-AIMH invites you to apply for our Administrative Manager position.

• Compensation/Benefits: $45,000 – $50,000 DOE
•  Position open until filled. Application review begins immediately, early applications encouraged
•  Flexible hours Monday-Friday, occasional evenings/weekends for events
• 10 days sick leave annually starting on date of hire.
• 10 days vacation annually; increasing to 15 days after 2 years.
• 9 paid   holidays plus paid week-long break at end of calendar year.
• Employer-paid medical benefit for employee starting first of month after hire.
• Dental and vision plan for employee and dependents.

The Administrative Manager reports to the Executive Director and supports the entire team. They are responsible for ensuring organizational effectiveness and efficiency by organizing and coordinating administrative operations /procedures, providing executive support, managing databases and software apps, and troubleshooting operational issues. This position also supports HR and financial functions by coordinating closely with an outsourced provider. This position supervises interns. They ensure that all business operations are provided are in accordance with applicable local, state and federal laws, regulations and policies.

The Washington Association for Infant Mental Health (WA-AIMH) promotes the social-emotional wellbeing of infants and young children through training, endorsement, and support of professionals who serve families. We have a staff of four, an annual budget of $600K+, and a growing membership. We’re rapidly growing to meet the rising interest and investment in our state for culturally relevant, equitable and accessible professional development opportunities for all providers who work in infant mental health and early childhood fields throughout our State.

We are committed to creating and sustaining an inclusive culture that promotes and values diversity, and where everyone feels empowered to bring their authentic selves to work every day. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, expression or identity, national origin, age, disability, or genetics. In addition to federal law requirements, WA-AIMH complies with applicable state and local laws governing nondiscrimination in employment.

Key Requirements:

• Alignment with and support of WA-AIMH’s mission, including a commitment to support our efforts in promoting equity, inclusion and social justice through the delivery of all its programs.
•  4+ years of increasingly responsible professional administrative and/or full-charge bookkeeping experience in a philanthropic, non-profit, or mission-driven organization.
• Proficient in using MS Office Suite, Outlook, Google docs, Zoom, etc. Knowledge of Quickbooks and experience with Basecamp a plus.
• Demonstrated competency with database administration, troubleshooting problems, analyzing information and data, and producing reports. Experience with NEON, Little Green Light or other donor databases a plus.
• Excellent communication skills, the ability to communicate clearly through email and over the phone and interact well a variety of persons including donors, members, contract partners, etc.
• Highly organized, detail-oriented, and able to create easy-to-follow systems for others.
• Independently motivated and self-organized, can take on tasks and duties without immediate direction.
• Ability to coordinate and prioritize multiple tasks and duties simultaneously.
• Must exhibit professional discretion, balanced judgment and excellent decision-making skills.
• Integrity and a commitment to professional ethics, values, and fairness.
• Bicultural and/or bilingual skills strongly preferred.
• BA in Accounting, Finance, Business, Public Administration or related field. Education/certificate in nonprofit management a plus. Qualifying experience may substitute year-for-year for the education requirement.

To Apply:
Please send both a cover letter and resume to Amanda Madorno, Executive Director, at HR@wa-aimh.org. In your cover letter please share relevant work experience as well as what drew you to apply to our organization specifically. Click here for a full job description.