HR & Admin Senior Manager

Overview

WHO YOU ARE:

Flexible team player, analytical problem solver & clear communicator with a high level of integrity
Sees finance & admin work as critical to both the financial health of the organization as well as employee wellness & satisfaction and is excited to take ownership of payroll & benefits as part of our team
Loves getting into the weeds with numbers and spreadsheets to support organizational data needs
Equally enjoys & excels at focused solo-work and also collaborating with staff with a wide variety of jobs, backgrounds, and communication styles

WHAT YOU’LL DO: The person in this role will manage all aspects of payroll from time-keeping management to reporting payroll costs for grant & management reports for our dynamic non-profit organization. This role will also support benefits management for the organization. This role will be a member of the FRESHFARM Admin & Finance team and will report to the Finance Director.

Payroll Management (50% of total work time)

Onboard new hires and supervisors to time-keeping systems and manage general payroll questions
Manage timekeeping & time off systems in compliance with organizational policies
Manage end-to-end payroll processing for all staff, in coordination with supervisors
Provide reporting on payroll costs and contribute to budget creation, monitoring and forecasting

Grant & Program Allocation Management  (30% of total work time)

Allocate staff time to grants and participate in troubleshooting and problem solving
Produce salary reports as required

Benefits Management (10% of total work time)

Calculate, manage, process and pay all benefits (retirement, health, dental, vision) as part of payroll
Manage 1095 creation & distribution with compliance partner and HR & Admin Senior Manager

General Finance (10% of total work time)

Facilitate cross-training for other members of the finance team, as needed, to support above tasks and support, back-fill, and cross-train with other members of the finance & admin team for their tasks

THE PERKS:

Enjoy a flexible work environment, including the ability shape hybrid work schedule with supervisor
Join a collaborative, fun, & hardworking team making critical contributions to the mission of the organization
Ample opportunities for learning and professional development; our team encourages individual growth and will eagerly cross-train and share expertise

THE DETAILS:

This is a full-time, exempt position compensated at with an annual salary of $50,000 – $57,000
This employee will be expected to work Monday – Friday during normal business hours.
Very occasional hours in earlier morning or evening may be needed to support employees who are only available at those times
Employee can primarily work remotely and/or in person; must be able to work from the FRESHFARM Office as needed; schedule will be negotiated with supervisor
All full-time employees receive 72 hours annual sick leave**, 11 holidays (8 hours each), 3 floating holidays, and 80 hours of vacation leave annually (with increases after 3 years of service). Also eligible for 12 weeks paid parental leave, 2 weeks prenatal leave, and bereavement leave
**For 2022, sick leave is expanded to as-needed due to the ongoing COVID-19 pandemic
Typically, FRESHFARM offices close for a 1 week winter break, paid for all salaried staff
Eligible to enroll in 100% employer covered healthcare and generous employer coverage for vision and dental and employer paid short-term and long-term disability, life insurance, AD&D and an employee assistance program (EAP); eligible to contribute to a 403b plan (opt-in; roth or post-tax)

PHYSICAL & OTHER REQUIREMENTS

Must be proficient with Quickbooks Desktop as well as Excel and GSuite, or similar software
Must have significant experience with processing payroll in a major payroll processing platform
Ability to remain in a stationary position and work at desk and on a computer for full work day
Fully vaccinated against COVID-19 (required for all staff in FRESHFARM offices)
Access to personal smartphone; $25/month tech reimbursement provided for use
Access to a laptop with 8GB RAM and webcam; FRESHFARM will provide a triennial stipend of $1000 to maintain or to purchase such a personal device, if needed

HOW TO APPLY:

To apply, send resume, cover letter, and two references to careers@ffm.org by 8/14/22.
Our hiring team hopes to respond to all candidates by early September. If selected to move on, candidates will participate in a 1 hour interview and then a final interview and independent task.

EQUAL OPPORTUNITY EMPLOYMENT

FRESHFARM is an equal opportunity employer. We are committed to diversity and building an equitable and inclusive workplace for people of all backgrounds and experiences. We encourage members of traditionally underrepresented groups to apply, including people of color, LGBTQ+ people, veterans, and people with disabilities. We do not discriminate, and will take affirmative action measures to prevent discrimination against any employee or job applicant on the basis of race, color, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, creed, disability, or veteran status in the following areas: employment, recruitment, or advertisements for employment; compensation, termination, upgrading, and promotions; any other conditions of employment.