Budget Coordinator

Overview

Reports to: Fiscal Program Manager
Status: Full-time (40 Hours); Exempt
Salary Range: $50,000-60,000

Overview of ALSO
Incorporated in 1998, the Alliance of Local Service Organizations (ALSO) is a 501(c)(3) non-profit
organization based in Chicago, Illinois. ALSO’s mission is to work in partnership with people living in
risk of violence to promote safer streets and homes. ALSO’s vision is: Safe Homes, Safe Streets.
ALSO takes a cross-disciplinary approach, placing unique emphasis on the intersection of community
violence and the many forms of interpersonal violence. ALSO works locally and nationally to end
violence, building alliances between its staff and those it serves, including government and
community-based agencies across the states.

Our Culture
Everyone who is part of the ALSO culture — from our staff to our partners to the individuals and
communities which we serve — operates on the basis of a uniquely lived experience and that people
are the experts in their own lives. Our collaborative alliance celebrates these differences, utilizing each
unique background and expertise to create a cross-programmatic knowledge base with deep layers of
meaning.

Inclusivity at the Core
We understand that vulnerability to violence takes many forms. Therefore, we are
committed to providing services with accessibility for culturally-, linguistically-specific
groups, and to providing services to those most at risk of violence.

About the Budget Coordinator Opportunity
As ALSO grows, so does the agency’s finances. ALSO receives grants from a number of
sources, and as a result, it has become essential that the budget continues to be reflective of
the agency’s overhead costs, and management of said costs. The Budget Coordinator will
oversee, and manage the budget of the organization’s grants by tracking the agency’s
expenses and balances, and modifying budgets as necessary. Additionally, the Budget
Coordinator will be responsible for entering and adjusting the budget within QuickBooks,
creating budget applications, and the overall support of the fiscal team. The Budget
Coordinator will work under the direct supervision of the Fiscal Program Manager, indirect
supervision of the Finance Director, and in collaboration with the fiscal team on a variety of
different budgeting projections, modifications, and related projects.

Description of Key Duties:
● Assists with the development and management of the annual budget for programmatic funding
● Tracks all budget expenses and balances related to the grants and foundational monies and
helps to manage monthly comparison of actual program expenditures to budgeted program
expenditures along with budget comparison report management (budget vs. actual)
● Maintains current working knowledge of federal, state, and city regulations as well as ALSO
guidelines pertaining to grant management
● Attends trainings, and meetings as needed and as time/budget allows
● Initiates and completes special projects as required
● Performs other related duties as assigned or requested
● Additionally, this position works as part of a larger diverse agency wide team, and must be
team-oriented to accomplish the requirements of this position
● Establish a review process to interpret, and modify the agency’s current budget, and future
budgets for completeness, and accuracy as appropriate
● Create a solid procedure for compiling the agency’s past, current, and future data into a
QuickBooks budget report
● Will collaborate efforts with the finance team to implement, and maintain a plan for spend
down reports

Qualifications
● Minimum 3-5 years’ experience working with grant allocations, and expenses
● Must demonstrate working knowledge of ICJIA grant funding of at least 3-5 years experience
● Minimum or 3-5 years’ experience in accounting (finance, budgeting etc.)
● Demonstrated experience in budget grant applications from beginning to end
● QuickBooks experience is a must
● Time management skills are a must- candidate must be able to meet hard set deadlines
● Ability to maintain a flexible attitude and approach, multi-task, establish, and deliver priorities
on time
● Excellent oral, and written communication skills
● Must understand and endorse the mission, vision, values, and culture of ALSO
● Must be team oriented, and cultivate collaborative partnerships on the finance team, and within
the agency
● Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential job functions

Desired Qualifications:
● Spanish Bilingual preferred
● Highly organized
● Strong attention to detail
● Strong analytical skills, and a creative thinker
● Ability to work independently with minimum supervision, and a highly-motivated self-starter
who can foresee agency needs, and place it into a plan
● Experience with Illinois Criminal Justice Information Authority (ICJIA) and/or other State of
Illinois departments and/or Federal Grants Management
● Can effortlessly collaborate with other finance team members
Salary & Benefits:
The salary range is between $50,000-$60,000, and are based on the qualifications, and relevant
experience of the candidate.
● Benefits Eligible Position
● Flexible Work Scheduling available and hybrid position (once a month team meetings, following
agency COVID precautions)
● Medical and Dental Insurance for you and dependent(s)
● 100% of monthly BCBS HMO medical and Guardian dental for staff employer covered and
80% for dependents along with the cost of HMO if staff want to enroll in BCBS PPO medical
and dental – same with dependents employer covered
● Life Insurance Group Standard 100% employer covered
● Life Insurance Personal to purchase
● Vacation and Sick time available, when accrued. Personal time available upon hire date
● Employee Assistance Program (EAP) which includes limited free counseling benefit for you
and dependent(s)
● Health Club membership discount for participating providers
● 401k & FSA (Flexible spending account) available for self-enrollment after 3 months of
employment
● Professional development opportunities
● Access to Wellness Ambassadors and The Thrive Project – all part of ALSO’s community of
care and a way to live out our agency values of Remaining Responsive, Meeting People Where
They Are, Building Trust and Positive Relationships, Learning as a Continuous Process and
Inclusivity at the Core

Application Process:
ALSO’s agency values a diverse, equitable, and inclusive workplace, and culture, and is an equal opportunity
employer- all applicants are encouraged to apply. ALSO strongly encourages women, BIPOC, individuals from
the LGBTQ+ community, people with disabilities, members of other ethnic minority groups, foreign born
residents, and veterans to apply. Candidates who meet the qualifications will be contacted by the People &
Culture Manager for an initial phone screen. Depending on the qualifications of each candidate, and a
satisfactory phone screen, 2nd interviews, virtual, will be extended, and conducted by the Fiscal Coordinator,
and Fiscal Program Manager. Depending on answers given during the 2nd interview, a 3rd virtual interview will
be extended, and conducted by the Director of Finance.

 

Decisions and criteria governing the employment relationship with all employees of the
Alliance of Local Service Organizations are made in a non-discriminatory manner,
without regard to race, ethnicity, creed, religion, color, sex, sexual orientation, gender
identity or expression, age, national origin, citizenship status, military service, marital
status, order of protection status, handicap, disability including HIV/AIDS status, or any
other factor determined to be unlawful by federal, state, or local statutes.