Operations Manager

Overview

Job Overview

As the remote operations manager, you will be responsible for managing, streamlining, and in some cases building internal systems for executing processes,  including bookkeeping, invoicing, website updates, requesting files from clients, managing files, and tracking progress on client projects.  The ideal candidate has experience managing operations for a small but growing professional services company or in a K-12 educational setting.  Strong organizational skills, comfort with technology, problem solving abilities, communication skills, flexibility, and attention to detail are critical.

District Public is a small but growing company (currently five team members) and all employees work remotely — this position is a remote-only position.  As such, you will be comfortable working both independently and in collaboration with team members, as well as communicating remotely via phone, email, videoconference, and other communication channels.

This is a great opportunity for a highly organized and tech-savvy problem solver to put those skills to use helping to grow a mission-driven company.  You will have the opportunity to take on more responsibility over time.  Join our team!

Compensation

This is a part time, hourly position.  We estimate 10-20 hours per week, with potential to increase the hours and scope of responsibilities over time.  Hourly wage is $30-$40/hour depending on experience.

Responsibilities and Duties

The person in this role is responsible for:

Managing, streamlining, and in some cases building internal systems to execute the processes below:

• Soliciting files from clients needed to conduct analyses, keeping track of which and when files are received, and following up with clients
• Billing and invoicing to clients including tracking purchase orders, sending and following up on contracts, creating and sending invoices and supporting documentation
• Paying bills, managing vendor relationships, bookkeeping, and running payroll
• Data entry
• Scheduling
• Updating website and marketing materials
• Managing and cleaning client data
• Executing administrative tasks

Requirements

• Experience managing operations for a small but growing professional services company or in a K-12 educational setting
• Strong organizational skills
• Tech-savvy
• Creative problem solver
• Strong communication skills
• Strong attention to detail
• Proficient with Microsoft Office and Google products·
• Flexible and adaptable
• Self-motivated
• Collaborative

Preferred Qualifications

• Project management experience
• Familiarity with Quickbooks, Gusto, Jira, Wix and other office management systems
• Experience with SQL, R, Google Workspace tools
• Experience working in K-12 public education, particularly NYC Department of Education schools
• Interest in public K-12 education

District Public is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. We are a diversity-forward/inclusive company. People of all genders and races are encouraged to apply.

Note

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities are subject to change. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Reports To

You will report to Luke Davenport and will work collaboratively with other members of the District Public team.

​A practice assignment and screening test requiring up to 1 hour to complete will be given to assess the applicant’s relevant abilities.

​Please send a cover letter and resume to Luke Davenport at luke@district-public.com to apply.  Thanks!