Overview
Full-time • Competitive Pay • Excellent Benefits • Work from Anywhere in the Contiguous U.S.
MoveOn is a people-powered force for progress. We wield independent political power by bringing millions together to take action to create a country with a place of honor and dignity for everyone—where all are welcome, we take care of one another, and where everyone is set up to thrive.
For more than a generation, MoveOn has been a bulwark against the radical right and has channeled millions of voices to end wars, protect democracy, and advance justice for all. We’ve built political power for progressive change through mobilizing the left to elect Democrats so that we can advance our vision of an America for all.
The Executive Assistant provides administrative and strategic support to MoveOn’s Executive Director, managing her schedule and supporting time management and prioritization. This job requires professionalism, patience, positivity, constant juggling, organization, and calm under fire in the midst of battles to defend our democracy and defend our core values from unprecedented attacks. This position is crucial to the success of MoveOn’s important progressive efforts and will need to be in sync with the entirety of the organization to strategically advise and support the Executive Director.
Responsibilities:
Work consistently with the Executive Director and Chief of Staff on a daily basis, keeping her on track and on time and helping her prioritize her schedule, outgoing communications, and public engagement to meet the organization’s needs.
Organize and prioritize key information, issues, deadlines, and decisions for the executive office. Work in partnership with the Chief of Staff to execute ED priorities and projects.
Absorb and understand the short- and long-term strategic priorities of MoveOn and the Executive Director, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Walling off distractions and protecting highly focused work sessions; or scheduling back-to-back conference calls during tight timelines as needed.
Ensure that the Executive Director is in sync with staff and key partners, tracking incoming, confidential emails, responding to some, and ensuring that the Executive Director responds herself when necessary.
Be ready to moderate internal staff calls when needed, including making sure that agendas are circulated in advance and call-in numbers are listed in Google Calendar invitations. You might take notes during meetings and calls, and you’ll make sure that everyone understands their follow-ups and actually follows up.
Review, edit, fact-check, and help organize written materials that help the Executive Director communicate effectively with internal and external stakeholders.
Maintain all essential functions of our virtual office, file expense reports and time cards, book flights, make sure contracts get signed, have meticulous attention to details and a pragmatic system for reminders.
Keep a look out for upcoming opportunities and challenges that MoveOn generally—and the Executive Director specifically—should stay on top of, ensuring every priority is addressed.
Provide logistical support to convenings, board meetings, and other events as requested by the Executive office.
From time to time, provide administrative support to the People Team, including but not limited to monitoring and responding to HR-related questions on slack, new hire paperwork, maintenance of personnel files, hiring and onboarding, etc.
Other tasks as assigned by the Executive Director and/or Chief of Staff.
Required skills and experience:
Has experience within some version of this role before.
Experience as an assistant, scheduler, or similar support person for a person or team.
Experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.
Understanding the needs and priorities of the organization from the viewpoint of the Executive Director when communicating to staff and partners.
Methodical, organized, flexible with great time-management strategies.
Grounded, self-aware, patient, and present.
Clearly communicate when issues arise.
Passionate about helping people.
Empathic and emotionally intelligent, tuned in to the people around you.
Politely assertive.
Manage multiple and competing priorities.
High degree of understanding around confidentiality and discernment.
This role is remote but preference will be given to qualified candidates based in Washington, DC.
Reports to: Chief of Staff
Location: Position may be based anywhere in the contiguous United States. May require occasional travel.
Classification, Salary and Benefits: At MoveOn, we commit to equity in our compensation philosophy and practices. We are committed to equal pay for equal work. To counter systemic compensation issues in this country and pay inequality, we have a nonnegotiable compensation practice. We utilize benchmarking and peer organization data to ensure we provide competitive nonprofit compensation and benefits. The annual salary for this position is $94,309.60. In addition to the base salary, we offer a monthly home office subsidy. We also offer an internet and phone subsidy of $2,100 annually and a health and wellness subsidy of $900 annually. All of these cash benefits are added to your bimonthly paycheck. We offer strong medical, dental, and vision benefits, which are free to employees and children of employees (spouses or domestic partners can be added at a subsidized rate). We offer employer-paid premiums for life insurance; four weeks accrued paid vacation time per year, prorated for the period that you work; 18 weeks of paid parental leave (birth, adoption, foster care placement of a child), 10 days accrued paid sick time prorated for the period that you work; paid family medical leave; and 8 staff holidays and 6 floating holidays. We contribute 5% to your 401(k) after six months of employment. We also offer a $1000 in professional development budget each year for each staff member.