Senior Grants Specialist

Overview

A resume and cover letter is required when applying for this position.

INTRODUCTION:

The mission of the Public Health Accreditation Board (PHAB) is to advance and transform public health practice by championing performance improvement, strong infrastructure, and innovation. PHAB is the accrediting body for Tribal, state, local, and territorial governmental public health departments in the U.S. Accreditation provides a means for a public health department to identify performance improvement opportunities, to improve management, develop leadership, and improve relationships with members of the community. PHAB is committed to diversity, equity, inclusion, and antiracism (IDEA) and is on an ongoing journey to build an inclusive and welcoming organization.

POSITION SUMMARY:

The Senior Grants Specialist is responsible for managing a portfolio of public and private grants activities for the organization. This position works under the direction of the Chief Financial Officer of the Finance Unit. Additionally, this position works with Program leadership to manage grant performance and to ensure that grants are maximized.

The Senior Grants Specialist will work under general supervision to administer and facilitate the grant preparation and submission process for the organization. They will advise and assist department heads with grant process and compliance issues related to funding agency regulations and standards; ensures adherence to administrative, fiscal, and accounting policies and procedures related to grant proposals.

The Senior Grants Specialist will participate in the equity-based strategic goals of the unit to meet PHAB’s organizational strategic priorities*.

POSITION RESPONSIBILITIES:

• Directly manage the monthly logistics, preparation, and submission of a portfolio of grant invoices as well as periodic reports for a variety of funders.
• Engage regularly with program leadership to manage grant budgets.
• Ensure all grant invoicing is valid within contract guidelines and that reimbursement requests are booked accurately in the accounting system.
• Resolve issues surrounding grant invoices including disallowed expenses or technical issues by working collaboratively with other staff members and funders to ensure positive outcomes and prevent delays in billing.
• Work directly with the accounting team to perform periodic reconciliations of general ledger accounts and prior months to ensure that all applicable expenses are captured in monthly billing.
• Assist with preparation of grant budgets and budget modifications.
• Prepare schedules, special reports, and analyses as required by government and foundation grant program offices.
• Track grant budgets and contractor match requirements monthly to ensure funder compliance and maximum utilization; recommend strategies to ensure spend down.
• Prepare grant variance and other ad hoc reports for management.
• Assist with fiscal monitoring as well as the annual audit.
• Assist with other finance and accounting projects as required.
• Other duties as assigned.

KNOWLEDGE AND SKILLS REQUIRED:

• Bachelor’s Degree in Accounting or related field preferred.
• 4+ years of experience in accounting field
• 4+ years of experience in government grants management or related financial fields.
• Experience working with a complex chart of accounts.
• Experience with Uniform Guidance audits and audits.
• Understanding of general accounting and government grant process.
• Knowledge of GAAP and OMB Circular guidelines.
• Prior experience in non-profits utilizing complex cost allocation systems is beneficial.
• Demonstrated ability to analyze budgets, determine funding allocations and forecasting future financial requirements.
• Understanding of allocation methodology.
• Demonstrated ability to work effectively with external partners and/or stakeholders to develop common approaches to address complex issues with a strong preference for candidates with public health experience.
• Excellent written and verbal communications skills as shown by a clear record of accomplishments in professional and technical writing, making ad hoc and planned professional presentations to many audiences.

ROLE IMPACT:

The Senior Grants Specialist contributes to the success of PHAB, under the direction of the Chief Financial Officer. The incumbent contributes to implementation of strategy and grant programs within their unit and across the organization. This position’s responsibilities will directly impact several of PHAB’s Strategic Priority areas, PHAB’s mission in accordance with stated goals and workplans, and will contribute to PHAB’s strong financial infrastructure.

HYBRID EMPLOYER ENVIRONMENT:

The Public Health Accreditation Board’s staff currently work in a hybrid office environment. At the time of hiring, staff members are asked to elect if they will primarily work from an office in their home or in the headquarters office (currently in Alexandria, VA.) If they elect to work from a home office, they must agree to maintain a professional working environment with a dedicated workspace, including high-speed internet access. All staff are required to participate in in-person staff meetings that occur currently on a semi-annual basis for up to 5 consecutive days. These in-person staff meetings may be increased quarterly, as determined by management. Travel and related expenses for these meetings will be paid for by the employer.

VACCINATION REQUIREMENTS:

All staff and volunteers of the Public Health Accreditation Board are required to provide proof that they are fully vaccinated against COVID-19. Additional vaccination requirements may be put in place in the future as warranted by the current COVID-19 pandemic or emergent public health threats in the future.

EEO STATEMENT:

PHAB is committed to equal employment opportunity. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, age, medical conduction (e.g. cancer or a record or history of cancer), marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

*https://phaboard.org/wp-content/uploads/PHAB-Strategic-Plan-2022.pdf
Job Type: Full-time
Salary: $76,000.00 – $96,000.00 per year