Administrative Coordinator

Overview

 

Administrative Coordinator

 

Save the Harbor/Save the Bay is the region’s leading voice for clean water and continued public investment in Boston Harbor, the region’s public beaches, and the Boston Harbor Islands.

Our mission is to restore and protect Boston Harbor, Massachusetts Bay, and the marine environment and share them with the public for everyone to enjoy. Save the Harbor is committed to making Boston Harbor, the Islands, our beaches, and our programs inclusive, equitable, diverse, and accessible for everyone and anyone, knowing that racism and oppressive systems have prevented that from becoming a reality.

Save the Harbor has a committed and collegial full-time staff of 9 as well as enthusiastic and engaged part-time staff and consultants. Our team operates on a hybrid schedule, with the staff working in-person at our office on the Fish Pier twice a week on Tuesdays, Thursdays, and as needed and working remotely the rest of the week.

Position Summary
Save the Harbor/Save the Bay is looking for a full time Administrative Coordinator to help coordinate essential aspects of our office and program operations, including database management, donor stewardship, vendor relationships, and general office organization.

The Administrative Coordinator will directly report to  the Director of Operations, Executive Director, and will work closely Development Manager to coordinate responsibilities in the following areas:

·        Office Operations – The Administrative Coordinator is an essential part of our operations and keeping our organization running smoothly and efficiently. This includes all aspects of office management including booking meetings, staff scheduling, notetaking, managing office accounts and subscriptions, sending and sorting mail, generating invoices, managing vendor relationships, maintaining office supplies and inventory, organizing files and records, assisting with outreach and communications, and supporting staff on day-to-day needs.

·        Donor Stewardship & Database Management – The Administrative Coordinator plays a key role in Save the Harbor’s communication and stewardship. The Administrative Coordinator works on the management and construction of donor mailing lists for annual appeals, thank you letters, and event invitations. They will work under the management of the Development Manager communicating with sponsors and tracking donations and grants. The Administrative Coordinator also manages our donor database, DonorPerfect, entering and updating records, maintaining code lists, and pulling records and information for staff. This position will also support donor relations through attending and helping to plan events.

·        IT – The Administrative Coordinator acts as in-office support and will work with our IT consultant, NBM on troubleshooting basic issues such as internet and server connectivity, phone systems, printer/copier maintenance, email account back-end control, payment platforms, and other more advanced challenges.

·        The Administrative Coordinator is one of Save the Harbor/Save the Bay’s core staff positions and plays an essential role in pursuing our mission and goals. This position offers the unique opportunity to engage in every aspect of our mission-based non-profit’s work, including advocacy and policy efforts, community outreach and programming. This is an entry level position with ample opportunity to pursue projects that align with mission related personal interests and with potential for growth within the organization.

 

Desired Skills/Qualifications:
·        Proficient computer skills, including Microsoft Office, Adobe Creative Suite, Google Suite, Zoom, and Donor Management systems.

·        Excellent administrative, organizational, research, time management, computer, verbal, and written communications skills

·        Prior experience handling administrative responsibilities.

·        Ability to represent Save the Harbor professionally and enthusiastically by phone and in person

·        Strong initiative, problem solving and ability to prioritize without direct supervision

·        Excellent attention to detail and ability to proof-read

·        Proven ability to complete tasks in a timely manner under deadline pressure

·        Ability to work independently and as part of a team

·        A keen interest in key issues facing the city, the region, the nation, and the marine environment.

·        Familiarity and experience with Customer Relationship Management Systems (CRMs)

·        Having a car/MA license is a plus but will not deter you from getting the position

·        Proficiency in Spanish, Haitian Creole, Mandarin and/or Cape Verdean Creole preferred, but not required.

 

Salary and Benefits
Salary starts at $40,000- $50,000/year depending on experience, and includes 100% employer paid health and dental insurance, plus 3% 401K contribution and generous vacation time.

To apply for this position, please email your resume and a cover letter to williams@savetheharbor.org.

For more information about the organization, visit our website at www.savetheharbor.org and follow us on social media @savetheharbor.
Save the Harbor/Save the Bay is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.