Overview
Alongside our new 2024-2028 strategy, we are seeking an Administration & Event Support Coordinator to help support the ICCA Consortium through the next season of our organisational life. The successful applicant is expected to begin as soon as possible and can be based anywhere with a suitable environment for working remotely. We are especially seeking applicants with lived experience with territories of life and/or from groups that face intersecting forms of exclusion or marginalisation.
The Administration & Event Support Coordinator will provide support to the Administration Coordinator, the Internal Team Support Coordinator and the Finance Coordinator for the Secretariat’s administration, internal team/human resources and finance work, as the team works collaboratively in service of the Consortium’s vision, mission, manifesto for territories of life and 2024-2028 strategy.
The Administration & Event Support Coordinator is expected to have the following core deliverables: Event planning and logistics; Internal meeting support; Internal team admin support; Organisational knowledge management; and Financial administration support.
Requirements are:
• Alignment with the ICCA Consortium’s mission, values and organisational culture and understanding of the broader environment in which we operate.
• Passion for and personal dedication to issues concerning Indigenous Peoples and local communities, conservation of nature and culture in territories of life, and social and environmental justice.
• Strong work ethic, integrity and commitment to work in service of our organisational vision, mission, manifesto and strategy.
• Ease with working independently and as part of a distributed global team, with people from diverse cultures and backgrounds located in a wide range of countries and time zones.
• Experience with administration, internal team support and finance functions, especially in non-profit organisations or social movements with dynamic internal cultures and a strong focus on diversity, equity, inclusion and belonging.
• Excellent interpersonal, communication and relationship management skills and commitment to continuous learning.
• Excellent organisational and time management skills, self-starter attitude, and ability to take initiative to organise her/his/their work independently and to prioritise and follow through diligently with an active and time-sensitive workload.
• Proficiency with using various software programmes and apps to communicate and collaborate internally in the Secretariat and with the membership (Microsoft Office, WhatsApp, Slack, Zoom, etc.) and willingness to learn new systems.
• Functional fluency in written and spoken English (one of the Consortium’s three main working languages and currently the most commonly used language in the Secretariat).
• Desirable skill – Direct experience working with grassroots and social movements and/or non-profit organisations at local, national and/or regional levels.
• Desirable skill – Fluency in French and/or Spanish (the other two primary working languages of the ICCA Consortium).
The successful applicant is expected to start on a part-time or full-time basis as soon as possible but no later than 1 March 2024.
In line with the majority of other people in the ICCA Consortium, the Administration & Event Support Coordinator will be contracted on a one-year consultancy agreement through the ICCA Consortium’s fiscal sponsor (Rockefeller Philanthropy Advisors). The successful applicant must have legal authorization to work as an independent consultant in their country of residence and is responsible for arranging the same. She/he/they are responsible for all taxes, benefits and other social insurance pertaining to the consultancy agreement. The consultancy agreement does not imply any rights or privileges related to relocation or visa assistance.
As of the start of 2024, the ICCA Consortium’s Secretariat has a standardised maximum remuneration rate (regardless of role, location or other factors) equivalent to USD 36,000 per year. The Administration & Event Support Coordinator role is expected to require between a 50% to 100% time commitment. The remuneration will be calculated pro-rata depending on start date and responsibilities/deliverables agreed.
We invite applications to be submitted by 15 January 2024 (23:59 CET) to info@iccaconsortium.org with the subject line “Administration & Event Support Coordinator”. Applications must include the following:
• A written cover letter(1 page maximum) OR an informal short video clip (3 minutes maximum) telling us why you want to support the global movement for territories of life, why you are a top candidate for this position and what aspect(s) of the Administration & Event Support Coordinator role is/are most exciting or motivating for you (be yourself!);
• A curriculum vitae (4 pages maximum);
• A list of how your skills, experience and competencies relate to what we are seeking (see the section on requirements); and
• Contact details of at least three referees willing to be contacted at a later stage of the selection process.
Applications must be submitted in English. Only complete applications submitted by the deadline will be considered and only shortlisted candidates will be contacted.