Office Manager & Communications Specialist; aka Jane, Jack, or Jo of All Trades

Overview

Overview
The Office Manager & Communications Specialist is responsible for overseeing and managing operations for the organization, including the Business Office, Development, Marketing, Communications & Programs. This position reports to the Executive Director. We are seeking a flexible team player to join our small, nimble team.

 

Desired Qualifications

• Minimum five years experience in Office Management and Administration
• Demonstrated proficiency with creative problem solving
• Organized, practical, efficient, self-directed and flexible
• Aligns with, understands and can communicate the mission and vision of GCILL, including core projects: WWW and Wombs of Peace
• Excellent verbal and written communication skills
• Works well individually & as part of a team in an intersectional community environment
• Training and experience implementing JEDI (Justice, Equity, Diversity & Inclusion) policies and practices
• Proficiency or aptitude to learn: DonorBox, Squarespace, Mail Chimp, Google Suite, Adobe, QBO, and other programs as needed
• Willingness and desire to participate in organizational activities
• Preference will be given to those with professional non-profit experience who have worked in Indigenous-led organizations

 

Responsibilities 

• Oversee business office (manage accounts payable and receivable, grant-related items, insurance, payroll)
• Oversee and manage program logistics
• Support Development campaigns and efforts
• Manage website development, as necessary
• Maintain master organizational calendar, and staff contact lists; maintain and file meeting minutes
• Produce monthly e-newsletters and appeals in conjunction with staff
• Maintain a social media presence (FB, Instagram) and promote programs online
• Recruit & oversee volunteers
• Maintain e-files for the organization
• Coordinate outreach to new and ongoing participants, patrons, and supporters
• Other duties as needed

Hours: Part-time; starting at 20 hours/week; Mon–Fri; Occasional weekends

Pay Rate: Starting min $23/hour (FTE $47,840); increases commensurate with experience

Job Location: Remote

Start Date: November 2023

Terms: All new hires are subject to a 90-day review period. This is a contract position. This position reports to the Executive Director.

Application Deadline: Applications accepted on a rolling basis until position is filled

 

To Apply: Please send your application to heart@wisdomweavers.world. Your application should include the following:

1. A cover letter sharing why you’re applying and any relevant experience additional to what is in the resume. Note: If you don’t meet all of the desired qualifications and still believe you are a good fit for the position please tell us why in your letter.
2. Resume (2-page max)
3. Two relevant examples of your communications work (if applicable). Examples may be past creations and/or new work inspired by our Elders’ wisdom (available on our website).

Applications without a cover letter will not be considered.