Meridian Institute has an immediate opening for a full-time Project Administrator to work in a hybrid fashion near either the Washington, DC or Dillon, CO office, or fully remote. This position is ideal for driven candidates who want a high energy job with a purpose and would like to support big change from behind the scenes.
Meridian is a nonprofit consultancy that engages in dynamic problem solving with global leaders in business, government, civil society, philanthropy, and beyond. We bring people together, helping them navigate the dynamic variables that shape any collaborative search for solutions—from individual relationships to geopolitical considerations. Our work spans industries and sectors and includes projects focused on agriculture and food systems, climate change, forests, oceans and coasts, resilience, and science and technology, among others. Across these areas, we build and support partnerships that address our world’s complex challenges.
As a hybrid member of both the Practice Team and the Finance Team, the Project Administrator is responsible for supporting many of the duties surrounding project administration, tracking the financial aspects of projects with complex requirements, and supporting teams to ensure project administration needs are met. Successful candidates will be self-starters with professional written and verbal communication skills, a high level of organization and attention to detail. Working at Meridian requires the ability to excel in a team environment, juggle multiple deadlines, and project teams.
The starting salary range for this position is $66,100 – $79,320. This is an exempt position. In following our commitment to principles of justice, equity, diversity, and inclusion, maintaining pay equity when hiring is extremely important to us. For this reason, compensation offers with Meridian are nonnegotiable.
Meridian is dedicated to advancing our employees’ professional growth, supporting employee wellbeing, and helping them meet their healthcare and retirement needs. Meridian employees receive competitive benefits including:
- A dynamic, inclusive, and flexible work environment
- Structured professional development opportunities
- Medical, dental, and a variety of voluntary insurance coverages for employees, partners, and families
- Generous vacation and sick leave, plus 12 holidays (fixed and floating)
- Employee Assistance Program
- Meridian partner benefits such as discounts and wellbeing opportunities
- DC Office Employees Only – Metro expense reimbursement for commute into work
- Remote Workers Only – home office internet allowance
The Project Administrator is responsible for financial reporting and analysis, including multi-currency reporting, and management of organizational funder and project subgrantee processes. The position requires close working relationships with project directors and teams, the finance team, funders, subgrantees, and additional project partners. Typical areas of responsibility include:
- Assembles and monitors project budgets, including: supports the project lead, develops project budget for upcoming year’s organizational budget in June of each year; conducts project reconciliation and reporting for both internal and external stakeholders; and gathers and analyzes data, organizes reports; prepares Project Finance Specialist to present findings to project teams, funders, and project steering committees.
- Tracks and supports accounting functions in support of Meridian project awarded grants and program subgrants, including calculating staff time allocations for projects funded by multiple funders.
- Administers contract and grant deliverables for a variety of client relationships (federal government, foundation, international and private funding sources).
- Reviews funder grant and subcontract language in collaboration with General Counsel and the Subcontracts Manager to ensure agreements and processes are followed.
- Serves as the main point of contact for subgrantee communications.
- Administers project subgrantee process, managing the communication, reporting requirements, amendments, and payment processing of subgrants.
- Creates, monitors, reforecasts, and develops reports for subgrantee budgets to ensure full execution.
- Minimum five years’ experience in finance or accounting.
- Knowledge and familiarity with accounting and reporting standards, experience in research as it relates to accounting issues.
- Experience in project-based accounting, reconciliation, and best practices as well as financial analysis, contracting, and grants administration.
- Experience supporting project financial audits and administering reporting, budget development and analysis, accounts receivable, and general ledger functions (including month-end/year end close process).
- Highly organized with dedication to accuracy and attention to detail.
- Ability to work independently and manage priorities effectively.
- Ability and enthusiasm to work with people from diverse backgrounds.
- Exceptional verbal and written communications skills and the ability to interact effectively with others, both internally and externally.
- A high degree of proficiency with Microsoft 365 tools including but not limited to: AirTable, Outlook, Word, Excel (expert level), MS Teams, and SharePoint.
The full job description and how to apply can be found here: https://merid.org/project-administrator/
Application deadline: Sunday, August 27, 2023
About Meridian Institute
Meridian Institute is a mission-driven, nonprofit consultancy that has helped clients and partners develop and implement solutions to complicated, often controversial problems—big and small, global and local—for over two decades.
Effective collaborative decision-making involves bringing together participants with diverse backgrounds and differing viewpoints. As an organization, we seek staff that reflects and values that same diversity; successful Meridian team members are experienced working in multicultural settings and welcome new opportunities to widen their own perspectives. We bring integrity, inclusiveness, and respect for differences to every project we undertake. We are working to ensure that Meridian possesses the expertise needed to partner with—and build trust among—marginalized and disenfranchised communities, while advancing justice, equity, diversity, and inclusion (JEDI) within our organization and our work.
Meridian Institute complies fully with the relevant Disability Acts and Laws in local countries. If you have a disability and would like to request an accommodation in order to apply for a position with Meridian Institute, please contact us at email@example.com.
At this time, Meridian Institute requires that all employees be fully vaccinated, including booster shots. In circumstances where an applicant communicates that he or she is not able to be vaccinated for COVID-19 because of a sincerely held religious belief, practice, or observance or because of a disability, then Meridian, in accordance with applicable law, will engage in the interactive process to determine if a reasonable accommodation is feasible that will not pose an undue hardship or create a direct threat to safety.
Equal Opportunity Employment
Meridian recognizes that our work is made stronger and more impactful by the contributions of diverse groups from around the world. At Meridian, we welcome people from all backgrounds and do not discriminate based on race, ethnicity, color, age, religion, sex, sexual orientation, gender identity, disability, national origin, creed, class, ancestry, or other grounds.
Meridian Institute is a participating employer in the U.S. Department of Homeland Security program, E-Verify.