Overview
Job Description:
VACANCY ANNOUNCEMENT JR# 525724
POSITION TITLE: ENGINEER (CIVIL WORKS)
POSITION GRADE: CST II
CONTRACT TYPE: REGULAR CONSULTANCY
CONTRACT DURATION: 11 MONTHS
DUTY STATION: JUBA
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
As the United Nations frontline agency in the fight against hunger, WFP responds to emergencies and saves lives by getting food to the hungry. WFP also works to help prevent hunger in the future.
South Sudan presents one of the most logistically challenging operational contexts due to logistic gaps, demographic constraints, ongoing insecurity and poor infrastructure. Roads and basic infrastructure in South Sudan are inadequate for the delivery of cargo and are affected by seasonality. The rainy season which lasts from May to November, renders nearly 60 percent of the country inaccessible. The projects on improvement of WFP internal infrastructure / facilities constitute essential part of the portfolio managed by the WFP South Sudan Engineering Unit. The CO Engineering closely work with the CO Procurement, Administration, Logistics, Programmes, UNHAS and Security providing engineering and project management support in design, procurement and implementation of projects requested by the CO client units and WFP suboffices.
The WFP South Sudan Engineering require services of an international Engineer to provide technical support in development and oversight of the projects for construction and upgrades of the WFP internal infrastructure & facilities. This position requires the engagement of a competent civil engineer. The main tasks required of the position will include engineering design and review; technical specification; engineering project management; construction procurement processes; contract management for construction activities, and Public Procurement Contracting in a UN environment.
JOB PURPOSE
The Engineer will be based in the WFP Country Office in Juba. When necessary, she/he will be required to undertake field missions to conduct engineering assessments and oversee implementation of ongoing construction activities as required.
KEY ACCOUNTABILITIES (not all-inclusive)
Maintain project reporting system in line with the WFP established reporting requirements, prepare regular and ad-hoc project progress reports.
Monitor all activities both at procurement and construction phases of the project proactively seeking solutions to issues arising (delays, contractual, authorities on site etc.) and compile regular reports, etc. to ensure WFP priorities, quality standards and time schedules are adhered to, and accurate information is provided to project stakeholders.
Supervise contractors’ activities on the setup and construction of new Bentiu FO facilities.
Coordinate project design review and approval process.
Participate in the preparation of tender documentation for the project.
Participate in the bid evaluation, contract negotiations and contract drafting / reviews
Coordinate project design review and approval process.
KEY ACCOUNTABILITIES CONTINUED PART 1
Verify and support to processing interim and final payments to the contractors.
Review of proposed variation orders and implementation schedule prepared by the contractor.
Laise with the Lead Engineer in contractual matters with the contractors (performance bonds, insurances, claims, advance payment guarantees etc.).
Prepare and manage of cash flow programmes, including processing invoices and following payments.
Participate in the interpretation of the contract documents. Explain and or reconcile any ambiguities and or discrepancies in the contract documents and apply the various provisions of the contract documents.
Provide all relevant documentation needed for settling disputes (if any) with the contractors to the Lead Engineer.
Formulate recommendations to the Lead Engineer with respect to such claims received from the contractor for issues including, but not limited to, escalation, time extensions, variation orders, subletting, quantification of claims, rate and price fixing etc.
KEY ACCOUNTABILITIES CONTINUED PART 2
Prepare of variations to address issues encountered on site or arising from the needs of the WFP or others.
Assess contractor’s submissions.
Establish and maintain project quality assurance procedures.
Ensure Assurance of the quality of the works during construction, continuously inspecting the materials and construction operations regarding workmanship and compliance with the specifications.
Provide notice to the contractors of any defects and deficiencies, and issue instructions for the removal and substitution of the improper works, where provided under the contract.
KEY ACCOUNTABILITIES CONTINUED PART 3
If required, order suspension of the work(s) and/or recommend to the Lead Engineer other recourse available under the relevant contract.
Ensure that the contractors abide by the internationally recognized standards of health and safety for the works, adjacent properties, all site personnel and the general public.
Notify the Lead Engineer of any serious breaches to health and safety rules on the project.
Report of all health & safety incidents and accidents in monthly progress reports.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Civil Engineering or related Engineering discipline, or First University degree with additional years or experience and/or advanced training/courses. Accreditation to “Professional Engineer” or “Chartered Engineer” status,or recognized equivalent by an appropriate national or international regulatory authority.
Experience: Managing large scale projects, construction supervision and quality assurance, able to work in remote locations with limited infrastructure. Minimum 6 years’ postgraduate experience.Language: Fluency in oral & written English & Arabic is desirableKnowledge & Skills: Strong knowledge of WFP Engineering, Administration and Procurement rules and regulations. Strong interpersonal skills able to manage teams.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
People
Look for ways to strengthen people’s skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).
Performance
Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
Partnership
Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency levelBusiness Support Services & Reporting Applies strong ability to identify country level requirements and develop customer focused solutions and action plans. Communicates data-based findings in a highly impactful way that is tailored to the audience.Internal Controls & Risk Management for Administration and Engineering Demonstrates in-depth knowledge of internal controls and proper accounting procedures and systems to recommend improvements where necessary to address current weaknesses, mitigate risks to mission-critical WFP operations and maximise client satisfaction.Resource Management for Administration and EngineeringOversees staffing for Field resources at the programme level, taking resource usage trends and forecasting data into account.Specialised Knowledge in Engineering Applies advanced engineering knowledge in own area of responsibility and working knowledge of other engineering disciplines to provide technical support to operations and projects. Leads independent action and decision making in an engineering context.Engineering & Project ManagementApplies knowledge of construction and arbitration related law, and advanced knowledge of project planning, engineering and design management to ensure the effective delivery of complex strategic projects. Demonstrates advanced skills in monitoring complex projects, suggesting corrective actions to overcome unforeseen challenges to achieving quality, time and cost targets.
DELIVERABLES AT THE END OF THE CONTRACT
Project progress and completion reports have been prepared and submitted to the Lead Engineer in accordance with agreed timelines / approved schedules.
Technical parts of bidding documents, including scope of works, drawings, specifications and bill of quantities have been prepared and submitted for further action to the CO procurement in accordance with agreed timelines / approved schedules.
Regular, ad-hoc and completion inspections of the construction works have been organized and conducted by the MSB team to ensure specified quality of the works and contractors’ adherence to the approved work schedules.
Any other project management and engineering related support and advice requested by the WFP South Sudan Engineering have been provided in a timely and professional manner.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Has managed or contributed to the management of a small to medium scale engineering or construction project, taking responsibility for engineering decision-making.• Has demonstrated experience in planning and organizing; managing work programs and objectives, staff and budgets, and liaison with stakeholders/donors.• Has developed good knowledge in engineering specialisations (e.g. seismic, environmental, blast, fire or security and safety engineering).
TERMS AND CONDITIONS
DEADLINE FOR APPLICATIONS
14th March 2023
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.